Services & Pricing
We strive to improve virtual conferencing.
We advocate for organizations to alternate between in-person and virtual conferences.
We keep our costs low by leveraging collaborations.
Improving virtual conferences
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Design virtual networking
We design engaging virtual networking events. We’ll suggest specific platforms, design powerful activities, and develop online social norms to make your networking events the lifeblood of your conference, meeting or webinar.
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Convene decision-makers
We bring together conference stakeholders—association leaders, conference organizers, exhibitors and vendors, researchers, and funders—to discuss, test, and synthesize best practices for designing inclusive virtual conferences. Grant funding supports this work.
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Study new approaches
We join researchers in studying and improving virtual conferences. Rigorous and informal experiments explore and verify best practices. Research grants fund these investigations.
Advocating for more virtual conferencing
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Illuminate the benefits
We highlight strategies and examples in order to show decision-makers the benefits of virtual conferencing. We invite anyone to share ideas and practices to further the cause.
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Plan for long-term change
We work with clients to create long-term strategic plans, because shifting to a new model won’t happen overnight. We’ll help you work with your board, your membership, and other stakeholders to bring them along.
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Advise funders
We work with funders to craft new travel policies that discourage high-carbon modes of transportation. Funders have great leverage to incentivize virtual conferencing.
Pricing*
| 1. Advising | ||
|---|---|---|
| Service | Description | Typical Price |
| Initial Consultation | 60-minute virtual call to understand your needs and goals | Complimentary |
| Advising | Expert input on conference networking strategy, agenda planning, session structure, or platform selection | $200/hr |
| 2. Design | ||
| Service | Description | Typical Price |
| Activity Design | Create interactive activities, facilitation prompts, and social norms for sessions | $400–$800 |
| Attendee Materials | Develop any supporting guides, spatial backgrounds, templates, and visual aids | $400–$800 |
| 3. Implementation | ||
| Service | Description | Typical Price |
| Staff & Attendee Training | Just-in-time platform or activity training before and during your networking event | $500–$1,000 |
| In-Depth Instructions | Develop detailed facilitation scripts, run-of-show documents | $100–$200 |
| Live Facilitation & Tech Support | Support during your networking event for smooth interactions | $200–$400 |
| 4. Evaluation & Reporting | ||
| Service | Description | Typical Price |
| Expert review | Expert analysis based on live observation | $200 |
| Pop-up Surveys | Quick feedback immediately after networking session | $200 |
| Final Survey | Design, deployment, and analysis of end-of-event feedback, with report | $800–$1,200 |
| Focus Groups | Conduct & analyze small-group feedback post-event, with report | $500–$1,500 |
* Prices assume a single networking event is under 2 hrs, either stand-alone or within a conference structure. After the first networking event, the price of subsequent events is reduced by 10%.
What Affects Pricing
Number of networking events
Number of platforms used
Urgency/timeline
Depth of customization
Number of co-design iterations with team
Example Projects
Small: Add a mingling activity to a Lunch-and-Learn webinar in Zoom, Meet or Teams, including activity design, facilitation prompts, staff support, and debrief session: $400.
Large: Design + implement four interactive networking activities for a 2-day conference, including platform selection (e.g., SpatialChat), attendee materials (e.g., backgrounds, facilitation prompts and social norms), staff training, and focus group analysis: $6,900.
Supported by donors and foundations
Donations and grants allow us to work with clients on a sliding fee scale, all the way down to zero. Will you consider making a tax-deductible donation today?